Tennessee Native American Convention Board Meeting . October 25, 2003
Middle Tennessee State University, Murfreesboro . 10:00 a.m.

2003-2005 Board Members

Memphis:
	Ed Vinson - absent
	Kathy Shassere - absent
	Ron Lema - absent

Humboldt:
	Joseph Walters - absent
	Brent Cox - present
	Lynn Clayton - present

Nashville:
	Sandi Perry - present
	Niles Aseret - absent
	Doug Kirby - present

Shelbyville:
	Vicky Garland - present
	Melissa Shelby - present
	Tina Mote - present

Chattanooga:
	tom kunesh - present
	Cleata Townsend - present
	Mark Caldwell - absent

Kingsport:
	Donna Davis - present
	John Hedgecoth - present
	Christin Dingus - absent

Knoxville:
	Thomas Wynn - present
	Valerie Ohle - present
	Gene Branson - absent

At Large:
	Joe McCaleb - present
	John Smith - absent

Guests: Floyd Ayers, Edna Faye, Tommy Veal, Dale Mitchell, Sara 
Cantrell, Van Lynch,Georgia Dennis, Lee Vest, David Teat, Jo 
Nicholson, Jesse Garland, Debbie Bowman, Norman Clayton

I. The first part of the October 25 2003 quarterly meeting was 
conducted by the 2001-2003 TNNAC Board members and notes were taken by 
Dale Mitchell, Secretary and Treasurer 2002-2003. An introduction of 
the 2001-2003 Board members and 2003-2005 Board members was given by 
outgoing Chairman tom kunesh.

II. The second part of the October 25 2003 quarterly meeting began 
with election of the TNNAC Board officers.
Eligible Voters were: tom kunesh (incumbent chair), Vicky Garland 
(incumbent vice chair), Brent Cox, Lynn Clayton, Sandi Perry, Doug 
Kirby, Melissa Shelby, Tom Wynn, Cleata Townsend, Donna Davis, John 
Hedgecoth, Valerie Ohle, Joe McCaleb or 13 voters.

A. Election of Officers - 2003-2004
1. Chair of TNNAC
	Valerie Ohle nominated Tom Wynn, Sandi Perry seconded.
	Vicky Garland nominated tom kunesh, Brent Cox seconded.
	Doug Kirby closes nomination.
	A call for secret ballots: blank paper handed out and all 13 voted.
	tom kunesh was re-elected Chairman with 10 votes, Tom Wynn received 3 
votes.
2. Vice Chair of TNNAC
	Brent Cox nominated Vicky Garland, John Hedgecoth seconded.
	Vicky Garland ran unopposed as Vice Chair - unanimous vote.
3. Secretary/Treasurer of TNNAC
	Cleata Townsend nominated Brent Cox, Lynn Clayton seconded.
	Brent Cox ran unopposed as Secretary/Treasurer - unanimous vote.

B. Agenda
1. Tom Wynn moved to discuss commissioner-nominee Teri Ellenwood's 
Poll first, seconded by Sandi Perry. The motion carried with 12 votes 
and one abstention.
2. Discussion continued for a long time and without result due to the 
fact that only a few board members had seen and read the actual poll 
and the results.
3. John Hedgecoth moved to table the discussion until everyone had a 
chance to review the poll and to carry over the discussion to Jan. 17, 
2004, Joe McCaleb seconded. The motion was carried and tabled until 
the Jan. 17, 2004.

C. Discussion of the next Convention (2005) at Little Cedar Mountain 
and who hosts the event.
1. Vicky Garland made a motion that the Chattanooga Caucus should be 
in charge of hosting the event, Valerie Ohle seconded. The motion 
carried.
2. The Convention meeting will be on Saturday. Requests were made by 
several Board members for the possibility of Friday and/or Sunday for 
entertainment and ceremonial activities.
3. tom kunesh asked to amend the motion for Chattanooga to host the 
event with the help of the Humboldt Caucus to explore optional 
activities for the weekend of the convention, Valerie Ohle seconded. 
The motion carried.

D. Discussion of the Saturday, March 27, 2004 Public Forum.
1. Vicky Garland made a motion that the Nashville Caucus should find a 
location for this event, Joe McCaleb seconded.
2. Amended - to charge the Nashville-area board members with planning 
the conference and to report on progress at the January 17 2004 
meeting of TNNAC. The motion with amendment carried.

E. Discussion of the length of time between the Caucus meetings and 
the Convention to be six months - as determined by the 2003 Convention 
at Pinson.
1. Valerie Ohle and Sandi Perry said that 6 months was too long, 3 
months would be sufficient.
2. Vicky Garland made a motion to make it 3 months instead of 6 months.
3. Joe McCaleb said the Convention voted for 6 months, so it should be 
6 months.
4. Vicky Garland withdrew her motion.
5. Joe McCaleb made a motion to contact the voting delegates and ask 
them if they wanted to change the length of time, John Hedgecoth 
seconded. Motion carried.
6. Vicky Garland agreed to send letters to all voting delegates and 
ask them whether they wanted three or six months.
7. A hat was passed around to collect funds to do the mail-out, total 
collected: $76.10

F. Discussion on Protocol and Ethics in regard to improper statements 
made to the press by members of TNNAC, and about TNNAC.
1. How should TNNAC deal with false and misleading information given 
to the media by TNNAC board members? Should members talk with the 
press without approval of TNNAC board? Cases cited.
2. Valerie Ohle stated "this discussion needs to go into Executive 
session." Sandi Perry seconded.
3. Joe McCaleb stated that the discussion does not need to go to 
Executive Session, it is public info. The chairman supported Joe 
McCaleb's statement.
4. Valerie Ohle stated "I want to go on record as saying 'Don't use 
names.'" Lynn Clayton stated "the Old Board knows."
5. The chairman called it to a vote: Do we go into executive session? 
Motion failed.
6. The chairman asked how TNNAC should handle abuse of the TNNAC name, 
or incorrect statements made about TNNAC by members of TNNAC.
	a. Misinformation has been given to the press by board members, as 
stated by Lynn Clayton.
	b. Valerie Ohle mentioned that the reporter may have made the 
mistakes and not board members of TNNAC.
	c. Brent Cox stated that the reporter had verified that 
misinformation had been given to the press.
7. David Teat, a member of the Advisory Council, suggested that we 
create a committee to address the issue. Pick seven members. This 
committee would evaluate and make rules to go by, and disciplinary 
actions to be used in case of misrepresentation of TNNAC. Approved.
8. Protocol and Ethics Committee created: Doug Kirby, Ed Vinson, 
Cleata Townsend, Valerie Ohle, Brent Cox, Melissa Shelby, Tina Mote, 
Donna Davis, Christin Dingus, Joe McCaleb.
9. Vicky Garland agreed to send the addresses to each member of the 
Committee.

G. Discussion of board members, lack of attendance and removal of 
absentees.
1. Sandi Perry suggested that after 3 absences, a board member should 
be removed.
2. Valerie Ohle suggested it should be two meetings.
3. Doug Kirby made a motion to create an attendance committee, Valerie 
Ohle seconded the motion. The motion carried.
4. Attendance Committee created: Tom Wynn, Melissa Shelby, Lynn 
Clayton.

H. Dale Mitchell suggested that the Secretary and Treasurer position 
of TNNAC should be separated.
1. The chairman suggested that someone introduce a written proposal on 
this.
2. Brent Cox (secretary/treasurer) and Vicky Garland (vice chair) will 
consult with Dale Mitchell (past secretary/treasurer) to create and 
submit to the board an amendment to the TNNAC bylaws to separate the 
one position into two positions.

I. Tom Wynn asked if TNNAC could be given the minutes of the October 
25th meeting before the January 2004 meeting.
1. The chairman asked Brent Cox if we could, and stated that it was 
required to be posted on the Internet by 21 days after the meeting.
2. The Vice Chair, Secretary/Treasurer, and Dale will compare and 
combine notes to be approved by the Vice Chair and Chair of TNNAC.

J. Valerie Ohle asked that the agenda for the January 2004 meeting be 
sent out sooner.
1. The chairman stated that we could.
2. Advisory Council member David Teat mentioned that the Advisory 
Council Protocol called for the agenda be sent out 30 days before 
their meetings.

K. Sandi Perry asked for the Oct. 25 2003 meeting to be called to end.
1. Valerie Ohle made a motion to end the meeting, Tom Wynn seconded. 
The motion carried.
2. The meeting ended at 4:27 P.M. Central time